Workplace Safety Training

For employee health, training in workplace safety will be required for all members of the community who work or are otherwise approved to be on campus.

Brown is committed to supporting the health and safety of all employees. In the early months of the pandemic, the University established a COVID-19 Workplace Safety Policy with the intent to manage all work that is authorized to take place on campus in a safe and orderly manner. It now has been expanded to the COVID-19 Campus Safety Policy, encompassing all teaching, research, learning, work and other activities that are authorized to take place on campus. This policy applies to all faculty, staff and students, and all members of the community are expected to become familiar and comply with it at all times.

See the Workplace Safety section of this website for more information on the policy.

Employee Designations

To support health and safety, University Human Resources has established a set of designations to limit on-site operations.

All Brown faculty, staff, postdocs, graduate students, and non-Brown employees who have been approved to either continue working on campus or return to campus are required to be designated as either Essential: Onsite, Essential: Special or Essential: Limited. University members with these designations are required to review the Covid-19 Workplace Safety Policy, review and acknowledge the Workplace Safety Acknowledgement form, and complete the e-learning training module, Social Distancing and Return to Campus Guidelines.

Any employee designated with Essential-Special or Essential Onsite will have to conduct a daily symptom checker as well as get tested for COVID-19 prior to being on campus.  No member of the community will be able to return to campus, or continue to be on campus in the case of personnel already performing on-site essential work, until they have completed and signed an employee acknowledgement.

Managers should work with their department heads and HR Business Partner (HRBP) to ensure individuals have the appropriate designation and complete the acknowledgement and required training. Managers without an HRBP should contact UHR-Compensation at [email protected] for assistance.

Researchers

The Office of the Vice President Research communicates the personnel approved to return to campus as outlined in the resuming researcher plans to University Human Resources (UHR). Each research lab has an assigned HRBP.

UHR works with the assigned HRBP and the Department Manager to verify the personnel essential designation before providing the list of approved designated personnel to the Workday Program. The Workday Program team then confirms the acknowledgement and training has not already been completed and assigns the appropriate safety policy acknowledgement/training via the Workday inbox as well as updating the designation for the individual’s position.

In tandem, the UHR - Talent Development sends an email to approved personnel and their supervisors with links to complete these requirements in Workday as cited above for employees and for supervisors. Department leaders, supervisors, and each employee designed as Essential: Onsite, Essential: Special or Essential: Limited receives an email about the launch.

Principal Investigators (PIs) and supervisors of Essential: Onsite, Essential: Special or Essential: Limited employees are required to:

  • Read, acknowledge, and follow the steps outlined in the Supervisor’s Checklist for Employees Returning to or On Campus document.
  • Complete the Supervisor Procedures When an Employee has Contracted, Exhibits Symptoms of, or has been Exposed to COVID-19 e-learning module. Note: If the supervisor attended the COVID-19 Essential Staff Supervisors Training via Zoom on either May 29 or June 1, they have already received credit for this supervisor eLearning module and will not be required to complete it.

Last updated August 11, 2020. Information on this page may be updated as the University’s planning evolves and/or public health guidance prompts a shift in Brown’s operations and protocols.