Visitor and Guest Vaccination Requirement FAQ

Brown is providing regular updates to questions about the COVID-19 vaccination requirements for visitors and guests arriving at Brown.

COVID-19 Vaccination FAQ for Visitors and Guests

Long-term and short-term visitors are required to provide documentation or attest to being up to date with COVID-19 vaccinations; limited-duration visitors are not.

Long-term visitors (e.g., researchers, visiting faculty) are on campus usually for a semester or more, although sometimes for shorter periods of time, and typically have an appointment in Workday. These visitors are required to upload documentation of being up to date with COVID-19 vaccinations into Workday prior to beginning work at Brown, in a similar manner to faculty and staff. Requests for exemption from the up to date vaccination requirement from long-term visitors will not be considered; if these visitors are not up to date with their vaccinations against COVID-19, they must engage with the University virtually. However, if the visitor is an individual with a disability, the individual may seek a reasonable accommodation by contacting Broadspire. See the Employee Accommodation Services webpage for more information.

Short-term visitors are those who visit campus four full days or more over the course of a month. They are required to sign an on-line University up to date vaccination attestation form that will be provided to visitors after their host department initiates the attestation form process by entering the visitor’s information via this form (login required). Requests for exemption from the vaccination requirement from short-term visitors will not be considered; if these visitors are not up to date with their vaccinations against COVID-19, they must engage with the University virtually. However, if the visitor is an individual with a disability, the individual may seek a reasonable accommodation by contacting Broadspire. See the Employee Accommodation Services webpage for more information.

Short-term visitors must abide by the COVID-19 Campus Safety Policy and any requirements specific to the facility or program they are visiting (e.g., health care or medical research settings with indoor mask requirements). Examples of short-term visitors include:

  • regular external users of core research facilities;
  • skills-based practitioners (e.g., visiting artists working with students and others for limited periods of time);
  • prospective students (and family members) and prospective faculty or staff visiting the campus for tours, interviews or recruiting visits lasting more than three days;
  • participants attending day and residential summer Sports Camps;
  • RISD faculty and staff who wish to access the Brown University Library or Brown Athletic Facilities and Programs regardless of the number of times they access those facilities;
  • consultants on long-term sustained engagements.

Limited-duration visitors are those who visit campus three days per month or less. Limited-duration visitors are generally not required to sign an up to date vaccination attestation form; they must abide by the COVID-19 Campus Safety Policy and any requirements specific to the facility or program they are visiting (e.g., health care or medical research settings with indoor mask requirements). Limited-duration visitors must comply with current University policy regarding face masks and coverings (see the University’s COVID-19 Campus Activity Status page for the current policy for both vaccinated and unvaccinated individuals). Examples of limited-duration visitors include:

  • guests attending a lecture, performance, conference, event, campus tour or athletic competition;
  • prospective students (and family members) and prospective faculty and staff visiting the campus for less than three days;
  • all human subject research participants coming to campus for research participation regardless of the duration of their interaction with the Brown community;
  • visitors consulting library, art and material culture collections, or viewing exhibitions, gallery displays and cultural points of interest on campus.

Human subject participants who are required to come to campus for their participation are always considered limited-duration visitors regardless of whether they fall within the short-term or limited-duration categories. (Research participants engaging with the Brown community solely for research participation should not be long-term visitors.) Therefore, they are not required to prove or attest to up to date vaccination status. Participation in such programs is typically for limited periods of time in highly structured and supervised environments. These participants must abide by the COVID-19 Campus Safety Policy and any requirements specific to the facility or program they are visiting (e.g., health care or medical research settings with indoor mask requirements), in addition to current University policy regarding face masks and coverings (see the University’s COVID-19 Campus Activity Status page for the current policy for both vaccinated and unvaccinated individuals). Researchers who have questions about requirements relevant to participants should email visitors@brown.edu.

Please read the descriptions in the questions above. If you still have questions regarding whether a visitor is long-term, short-term or limited-duration, those questions can be directed to visitors@brown.edu.

The University accepts FDA and WHO recognized COVID-19 vaccines and boosters. Three COVID-19 vaccinations have been granted Emergency Use Authorization by the U.S. Food and Drug Administration (FDA): Moderna, Pfizer and Johnson & Johnson. Any of the three are acceptable for long-term and short-term visitors to satisfy the up to date with COVID-19 vaccination requirement. In addition, for those who may be receiving vaccinations outside of the U.S., the University will accept COVID-19 vaccines for which the World Health Organization has issued an Emergency Use Listing (WHO EUL).

An individual is up to date with the vaccinations against COVID-19 when they have received all recommended COVID-19 vaccines, including any booster dose(s) when eligible. For example, an individual is up to date when they have received a full course of a U.S. Food and Drug Administration (FDA) or World Health Organization (WHO) authorized COVID-19 vaccine, and any booster dose(s) when eligible.

No, campus tour participants are limited-duration visitors and are not required to submit proof of or attest to vaccination status. They must comply with all guidance and direction from tour guides, including mask wearing protocols and policies in effect at the time of the tour (see the University’s COVID-19 Campus Activity Status page for the current policy for both vaccinated and unvaccinated individuals).

No, guest lecturers, performers and audience members visiting for a single lecture, performance, event or similar activity are limited-duration visitors and are not required to show proof of or attest to vaccination status. They must comply with all guidance and direction from event hosts, including mask wearing protocols and policies in effect at the time of the event.

The University's COVID-19 policies and protocols for vendors and contractors are available on the Strategic Purchasing, Contracts and Insurance website: Conducting Business with Brown University page. Similar to long-term and short-term visitors, vendors whose level of engagement with the Brown campus require being up to date with their COVID-19 vaccinations (e.g., sustained and consistent in-person contact) must attest that their employees are up to date. Vendors and contractors in this category will be notified by the University about the process. Questions regarding these requirements should be directed to Purchasing@Brown.edu.

RISD students are required to be vaccinated against COVID-19 and may access as normally allowed facilities and programs on both campuses with their Brown or RISD identification card and without further documentation or proof of vaccination.

RISD faculty and staff are strongly encouraged but not required to be vaccinated against COVID-19. Brown and RISD have entered into an agreement for the Fall 2021 semester to govern RISD faculty and staff access to Brown facilities and programs following the policy in place for Brown visitors and guests. RISD faculty and staff who qualify as short term visitors (four or more days a month) must complete a vaccination attestation form initiated by the Brown department serving as their host. RISD faculty and staff who are limited-duration visitors do not have to complete the form. RISD faculty and staff who wish to access the Brown University Library or Brown Athletic Facilities and Programs are considered short-term visitors regardless of the number of times they access those facilities and are required to complete a vaccination attestation form (and be 14 days past their final dose) prior to the first visit and before an access card will be issued.

Host departments are responsible for their visitors and guests, including ensuring that they are aware of and comply with the University’s COVID-19 Campus Safety Policy and all relevant health and safety protocols.

The requirement in the COVID-19 Campus Safety Policy that visitors who are engaged in any sustained and consistent in-person contact with other Brown employees, students or visitors are required to be up to date with COVID-19 vaccines will remain in place through the 2022-23 academic year; however, the centralized visitor and guest vaccination attestation process the University used this past year for short-term visitors ended in June 2022. Brown proactively arranged with departments and programs with large numbers of short-term visitors and guests to use the approved attestation form language in their standard registration and enrollment processes as needed next year.

Departments that may be interested in following a similar process for multi-day conferences, large events, or other similar programs or activities can contact visitors@brown.edu to inquire about doing so.

Departments and members of the Brown community with additional questions regarding visitors and guests related to COVID-19 should send an email to visitors@brown.edu.

Last updated Sept. 1, 2022. Information on this page may be updated as the University’s planning evolves and/or public health guidance prompts a shift in Brown’s operations and protocols.